It’s simple to imagine that an organization we’ve recognized for years does solely that factor we first knew them for. Attorneys know LawPay because the preeminent fee processor for regulation corporations. LawPay is increasing its choices to incorporate invoicing, belief accounting, time monitoring, and expense monitoring.
These new LawPay Professional options will “spherical out your billing administration,” based on Leiasa Horanic, senior product supervisor at AffiniPay. LawPay continues to supply the options you already know and love. The added instruments of LawPay Professional put extra related info and actions in a single place.
Invoicing
LawPay Professional expands on the present “Fast Invoice” characteristic with the flexibility to create invoices with particular person line objects in 5 simple steps:
- Choose a contact to obtain the invoice or create a brand new contact immediately from the invoicing display screen.
- Optionally, choose a case to connect to the bill. You possibly can bill with out including instances.
- Choose the checking account you need the funds deposited into.
- Set the fee phrases and due date.
- Add line objects to the bill. Every line merchandise has seven fields:
- a) sort of entry, which generally is a time entry, expense, or flat charge quantity;
- b) the date for that merchandise;
- c) exercise sort, chosen from a customizable listing;
- d) notice or description;
- e) the hourly or flat fee;
- f) the amount, such because the variety of hours; and
- g) whether or not the merchandise is non-billable.
Saving the bill creates a draft for the person to preview after which ship to the contact. The bill consists of fee choices the agency makes accessible in LawPay. The agency can set the default textual content for the message accompanying the bill, which customers can edit on a per-message foundation.
The contact receives the bill by way of e mail, with a PDF model connected, and may click on a “pay now” button or pay by scanning a QR code. Clicking the e-mail hyperlink or scanning the QR code takes the contact to the fee web page for that particular bill reasonably than the agency’s “generic” LawPay web page, saving the agency further monitoring and reconciliation work.
Lastly, LawPay Professional permits corporations to report funds on behalf of contacts, like when a consumer calls with a bank card to pay an bill. LawPay notes how every bill is paid, so the agency can look again and see which shoppers pay by which methodology. And, after all, invoices might be paid from a belief account.
Belief Requests
With LawPay Professional, the agency can difficulty new belief requests and belief replenishment requests. When making a belief request, the person solutions six questions:
- Choose a contact to obtain the belief request.
- Enter the quantity requested.
- Enter a due date.
- Choose a belief account to obtain the deposited funds.
- Optionally, allocate the acquired funds to a specific case.
- Enter the e-mail textual content to accompany the request. The agency can set default textual content.
From the consumer’s perspective, the expertise upon receiving the belief request is just like receiving an bill.
The Billing tab is the central place to trace the statuses of invoices and belief requests. Customers can see whether or not the recipient has seen the bill or belief request e mail. Every bill and belief request has an entire historical past of when it was created, despatched to the consumer, paid, and by what methodology.
Time and Expense Monitoring
Getting into the Time and Bills
LawPay Professional consists of time and expense monitoring, so customers can enter occasions and report bills as they happen. At month’s finish, the agency can generate an itemized bill for the contact.
Expense entry is dealt with equally to time entry, besides customers can connect receipts to bills. At any level, one can go to the Billing tab and choose Time Entries or Bills to see all open and invoiced time entries or bills.
Invoicing from Recorded Time and Expense Entries
At billing time, go to the Billing tab, then Invoices, and click on Create Bill. LawPay Professional prompts the person to pick a contact after which a case. As soon as the person selects a case, all non-invoiced entries, each for time and bills, related to that case seem as “pre-filled” line objects. The person can change any line merchandise or add objects not beforehand entered. Lastly, the person can embody a reduction, both by {dollars} or p.c, off the bill.
Extra “It’d Be Nice If” Options
For present LawPay corporations, Professional is a superset of the present product. Along with the brand new billing instruments, LawPay Professional enhanced the funds, contacts, and reporting options.
Funds
LawPay Professional’s Funds tab accommodates a operating listing of all transactions. Customers can filter by checking account, each working and belief accounts, see open invoices and belief requests on a per-client foundation, and gather funds from shoppers who telephone in bank cards or who use offline funds.
Contacts
The Contacts tab advantages from the added invoicing options of LawPay Professional. Contacts can hyperlink to instances for fundamental monitoring instances related to a given contact. Time monitoring additionally advantages from this linkage since most legal professionals consider coming into time for a case reasonably than a contact, particularly for any having two or extra instances. The contact’s billing tab is the gem. It shows a contact’s total belief historical past, belief requests, invoices, belief allocations, and scheduled automated funds in a single place.
Experiences
LawPay Professional builds on LawPay’s present reporting infrastructure. New or improved stories for Professional embody:
- an getting old bill report displaying overdue invoices;
- an accounts receivable report;
- a month-to-month transactions abstract;
- a belief account abstract;
- a belief account exercise report; and
- a person time entry report.
See It All on the Dashboard
LawPay Professional’s dashboard, accessible on the House tab, pulls every part collectively and provides customers an summary of the agency. This one-stop-show exhibits key agency metrics relating to invoices, transactions, and time entries. LawPay Professional is at present in beta. Join the early-access waitlist at LawPay.com
LawPay Professional Demo
Final up to date April twenty first, 2023